Lake Buena Vista, FL On-site
Are you known for your high-level professionalism, discretion, and protection of confidential information? And are you a friendly and reliable collaborator on your team, one who can draft polished correspondence and advise on tech questions? If yes, then the Executive Secretary, Learning & Talent Solutions position at our premier client might be right for you!
You would be an integral part of the organization that is responsible for the development of Talent Management philosophies, processes, and tools, leading the work from concept stage through implementation and measurement. This is the team that focuses on reinvention, continuous improvement, and creating new ways to enable employees. The successful candidate will effectively lead the overall functional and organizational needs of the team in a fast-paced environment. In addition, the candidate will demonstrate strong technological savvy, outstanding grammar and spelling, and exceptional organization and attention to detail.
This position supports three Learning and Talent Solutions Directors: Director, Future of Work; Director, Talent Management; and Director, Internal Mobility.
What You Will Do
Provide day-to-day administrative support to three Directors
Interact with a wide variety of internal and external partners on behalf of leadership and the team
Handle travel arrangements and trip oversight for Directors and team members
Thoughtfully manage complex calendars over multiple time zones
Provide administrative and office support as required, such as answering phone lines, arranging office access, performing data entry, composing correspondence, and ordering supplies
Plan and coordinate corporate events from conception to execution
Partner effectively with peers to ensure effective distribution of work and office coverage
Learn about the key priorities of the Talent Solutions function in order to anticipate and plan for required work
Assist with process management of executive talent assessment and action planning
Create PowerPoint presentations for executive audiences
Create Microsoft Word documents for high level audiences, translating leaders’ notes and direction into polished final product
Manage payment and tracking for consultant contracts, provide leaders ongoing status updates
Lead assigned parts or all of semi-complex projects in support of Talent Solutions
Pull reports and maintain databases as needed
Gather, organize, categorize, interpret and conceptualize information and data
Required Qualifications & Skills
Minimum of 3 years’ experience supporting leaders within corporate environments or equivalent skills/experience
Outstanding technological acumen, with a focus on continuous skills growth
Demonstrated ability to handle highly confidential and sensitive information
Highly detail oriented and organized, with strong proofreading skills, especially under time constraints
Advanced proficiency in Microsoft Outlook, PowerPoint, and Word, with a strong working knowledge of Adobe and Excel
Highly meticulous, organized, approachable, and friendly
Willingness and ability to proactively improve existing processes
Ability to lead multiple projects, tasks, and deadlines while remaining composed and calm
Committed to develop trusting and supportive working relationships with team and peers
Accurate typing speed of 50 WPM
Availability to work overtime without prior notice
Preferred Qualifications
Experience in an HR environment
Additional Information
Disney offers a rewards package to help you live your best life. This includes health and savings benefits, educational opportunities, and special extras that only our client can provide. Learn more about our benefits and perks at https://jobs.disneycareers.com/benefits. Apply today!
TO APPLY: Please forward resume to Amanda Sonus at asonus@pailingroup.com
