Are you the go-to person in the office because of your resourcefulness? Are you known for accomplishing tasks timely and accurately? Do you keep everything organized and moving forward? Can you handle multiple tasks at the same time? Is your answer yes? Then apply!
Executive Administrative Assistant
Industry: Religious, Non Profit
Principle Function: The Executive Administrative Assistant is responsible for supporting the Senior Pastor and Executive Team in the performance of administrative duties that include weekend service planning and design, marketing and communication; providing administrative support for the ministerial affairs of the Senior Pastor and Executive Team. The individual is sufficiently knowledgeable about administrative support activities, including but not limited to managing an Executive’s calendar, office, travel, project management and research. Must embrace our church’s doctrinal position and constitution without reservation and be an advocate of our philosophy of ministry both in public and in private.
Essential Duties and Responsibilities:
Administrate the planning and design of weekly adult worship services in support of the Executive Team and Teaching Team
Establishes internal communication procedures to support the Senior Pastor
Implements, arranges and participates in conferences, workshops and meetings as directed by the Senior Pastor
Responsible for the composition of public relations materials for the Senior Pastor and other collateral materials for the church as assigned (i.e., weekly bulletin, newsletter, personal bios, etc.)
Manage the development, production, and distribution of all forms of church marketing materials (direct mail pieces, signs and banners, flyers, brochures, logos, etc.) as directed by the Executive Team
Establish and maintain filing systems as needed to ensure easy access to important information
Serves as the church’s principal administrative supply coordinator. Orders, maintains and distributes all administrative supplies. Ensures adequate supplies are on hand
Develop, implement, and maintain a resource management tool (book text, magazine and newspaper articles, etc.) in support of sermon development and authorship of articles, books, and other publications
Research, edit, and distribute sermons, articles, manuscripts, and other written material produced by the Executive Team
Maintain personal websites for the Executive Team including content updates, e-mail processing, Blog posting, and other activities as directed
Manage the Master Calendar for the church and the Executive Team’s calendar functioning as the primary contact person for meetings and other schedule activities/events
Manage all forms of correspondence including voicemail, e-mail, and regular mail
Make travel arrangements and coordinate speaking engagement logistics
Manage budgetary spending for the Executive Team
Maintains various types of files and databases for the Senior Pastor and church
Provide supervisory responsibilities to administrative assistants
Perform other duties as assigned
Obtaining membership required
Background verification
Qualifications and Skills:
5+ years’ experience as an executive assistant or equivalent administrative experience that includes
Bachelor’s degree is preferred
Function well under pressure
Maintain confidentiality and trust in all situations
Must be able to manage conflicting views with a positive attitude
Detail oriented
Exceptional communication, writing, liaison, and organizational skills.
Ability to demonstrate discretion, integrity, and fair-mindedness
organization, coordination and customer relations and performance of duties at an executive level.
proficient with basic software applications (Microsoft Office Suite, especially Word and Excel)
Ability to work effectively, independently, and in a team environment
Job Type: Full-time
Experience:
Microsoft Office: 3 years (Required)
Excel: 1 year (Preferred)
Senior Administrative: 3 years (Required)
Microsoft Word: 3 years (Required)
Personal Assistant: 3 years (Required)
Additional Compensation:
Bonuses
Benefits:
Health insurance
Dental insurance
Vision insurance
Professional development assistance
TO APPLY
Please forward current resumes along with compensation requirements to Amanda Sonus - Administrative Services Division Group Manager at asonus@pailingroup.com
